![]() ![]() Filters & Labelsįilters & Labels are supposed to help you create custom smart lists. Inbox contains all your tasks that don’t belong to any project. Above them, you have a few basic smart lists that are easy to figure out. Your projects can have sub-projects as well up to four levels (which, again, is overkill for a to-do app). Sections make more sense than subtasks in Todoist. However, even with the indentation, it’s not very easy to see the distinction between main and sub-tasks. It’s also easier to rearrange your task in this view. Only the list view shows subtasks below their main tasks. The app also supports subtasks within subtasks. Your subtasks can be as detailed as your main task, which we love. We have mixed feelings about Todoist’s organisation system. Organisation Projects, sections & subtasks It helps when your team can start a conversation on to-dos you’re working on. You can also attach any document that is less than 5 MB and, record an audio of less than four minutes. Your comments (on tasks) have formatting options, which makes them handy for teamwork. You can create a filter for it though, which is a decent workaround. Todoist doesn’t have an “ assigned-to-me” smart list for quickly accessing to-dos your team delegates to you. You can assign tasks to your team members and they can assign you to-dos as well. This is the worst collaboration feature we have seen in any app so far. That includes removing you from your own project. Everyone you invite has full control over the project, so they can do pretty much everything you can. It’s easy to invite people to new projects if you’re already working with them. You can collaborate on your projects, with up to five people if you’re using the free version of Todoist. You can also group and sort the to-dos in your list according to different criteria. Your view can either be a list or a board depending on your preferences. You can name it, pick a colour, and view for it. We just love apps that know how to scratch out completed tasks! Creating listsĪ project, in Todoist, is a list of your to-dos. It’s easy to differentiate them from incomplete tasks. You can choose to show completed tasks that display struck out and dimmed. Marking tasks as complete removes them from the list. We love typing for time, not so much for repeat cycles. We should just have the repeat options available for scrolling through to set what we need. Besides, Todoist’s natural language support is still quite limited. After some time, always typing sentences, “every Friday at 2 pm”, becomes exhausting. Natural language is usually something extra, an additional feature to the ‘traditional setup’. Let’s hope the developers can make Pro features easier to identify.įor repeating tasks, Todoist’s approach is unique in that it only supports natural language. They won’t have a problem with that limitation. There are some on our team, without mentioning any names, that turn off all their notifications for all the apps on all their devices. ![]() They are a decent alternative to priorities. They, at least, add important details to your task. Priorities are usually high, medium, or low. You have to type in your time, which is faster than what we’ve seen in other apps.įlag colours and their names for priorities (in Todoist) are odd. You can then add a due date and time, for which you can choose a time zone. A detailed description is important to have for a to-do app. Your description also supports similar formatting options, as well as headings, quotes, and lists (both numbered and unnumbered ones). Interestingly, you can format your title to make it bold, or italic. You can name your task, and add a description. Todoist is a minimalist app, which makes it easy to figure out. Creating to-dosĪdding a new task is fairly straightforward. This review focuses on the free web version, using Google Chrome. Is Todoist the right app for you and your team, let’s find out. It’s a freemium app that is free to use, with a Pro version for $5/month if you’re an individual and $8/user/month for businesses. It’s available on macOS, Windows, Linux, iPadOS, iOS, and Android, and has a web app.
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